Salary: $50,000-60,000 range commensurate with qualifications and experience + superannuation
Term: 4-5 days/week (negotiable). 12-month contract with a three-month probation period, with option for ongoing
Primary location: Meat Market, 5 Blackwood St, North Melbourne
Applications close: Tuesday 28 February 2017 at 3PM (AEDT)


The Associate Producer plays a vital role in the delivery of ILBIJERRI’s diverse program of new work, touring, artist development and community engagement. The role requires experience in project management, particularly in budgeting, contracting, scheduling and relationship building and management. The Associate Producer works closely with the Executive team to lead the day-to-day delivery of the artistic program, to administer the creation of new works, to plan and assess future artistic projects and touring, develop new community and artist development initiatives and enhance existing programs.


Project Management

  • Lead the management and delivery of ILBIJERRI projects
  • Work collaboratively with artists and communities, particularly during planning and presentation stages
  • Research and source artists and creatives, negotiating agreements and contracts and managing these relationships throughout the course of the project
  • Liaise with the artistic team, presenters and project staff to deliver projects at a high quality
  • Liaise closely with the Executive Producer and General Manager to ensure contract agreements are understood by the project team
  • Oversee artist contracts as prepared in collaboration with the Company Manager and General Manager
  • Ensure that schedules are maintained and information is correct and distributed.
  • Identify and manage potential conflicts or challenges for project delivery in liaison with the Executive team
  • Conduct risk assessment and risk management of projects
  • Ensure that project meetings are run regularly and effectively and liaise with appropriate staff across the organisation.
  • Participate in project evaluations with artists, participants & stakeholders
  • Book and liaise with venues for projects including, rehearsal and presentation needs
  • Lead the preparation of evaluations, reports and analysis to ensure projects are meeting their goals, objectives and targets
  • Provide regular progress reports to the executive team and board


Financial Management

  • Scoping, developing and managing project budgets, resources and funding partners
  • Manage project budgets including tracking expenditure and reconciliation.
  • Contribute to financial reports in conjunction with the Finance Manager and General Manager, tracking income and expenditure and identifying variations and forecasts.
  • Manage and maintain production budgets in conjunction with Executive Producer, General Manager and Finance Manager.
  • Work with the Executive Producer & Development Manager to identify and secure project funding from philanthropic, corporate and government funding sources.


Relationship Building

  • Maintain and extend effective relationships of trust with members of the indigenous community that lead to participation and engagement and audiences for ILBIJERRI projects.
  • Build and maintain relationships with presenters to sell ILBIJERRI’S work
  • Maintain awareness of artistic projects by indigenous artists and share information with the organization and stakeholders
  • Maintain and extend effective relationships with presenters and artistic teams
  • Contribute to the quality of internal and external relationships with ILBIJERRI through clear communication and participation in internal meetings and planning
  • Work with the Executive Producer and Artistic Director and ILBIJERRI core staff and project staff to ensure the smooth deliver of projects and tours


Tour Coordination

  • Negotiate and prepare contracts for presenters and venues
  • Respond to enquiries from presenters ensuring accurate and timely information is given in response to their requests
  • Manage pre-production of touring shows and ensure all material is successfully handed over to the tour manager/production manager
  • Coordinate technical requirements of the tour in conjunction with venues and the tour manager/production manager
  • Coordinate tour scheduling, working with partners and funders, in line with budgets and to maximise the effectiveness of the tour
  • Coordinate and book accommodation and travel associated with the tour and provide concise information for the tour party
  • Coordinate data collection from the tour party and presenters and generate reports as required for management, board and funding partners.


Marketing & Communication Support

  • Ensure wide promotion and marketing of projects
  • Work with marketing team to produce promotional materials and ensure that updates are regularly produced for the website, newsletter and social media
  • Ensure all projects are well documented

Key Selection Criteria

  1. Experience and understanding of working with Aboriginal and Torres Strait Islander Cultures and communities, particularly in relation to arts, and a commitment to furthering ILBIJERRI’s Mission in line with our Organisational Values
  2. Experience in a similar role.
  3. Demonstrated networks within the Aboriginal and Torres Strait Islander and Australian theatre community
  4. Demonstrated administrative and organisational skills, alongside practical producing experience.
  5. Excellent communication skills and ability to work with a diverse range of people including artists, presenters, stakeholders and the Aboriginal and Torres Strait Islander community
  6. Capacity to work autonomously, manage deadlines and show initiative.
  7. Enthusiastic and hard-working attitude and a willingness to learn.
  8. Tertiary level qualification in arts or related discipline, or equivalent industry experience

In addition to the above criteria applicants for the Associate Producer role are expected to be self-disciplined, motivated, innovative and culturally aware.

Position Description

For an outline of roles and responsibilities, click here to download the full Position Description.

Application process

  1. If, after reading through this document and visiting our website, you have further questions about the role, please call Simeon Moran, Executive Producer on (03) 9329 9097 or email info@ilbijerri.com.au
  2. Your application must consist of a one-page covering letter about why you’d be perfect for the role, a statement of no more than two pages addressing the key selection criteria outlining relevant skills and experience, a brief up-to-date CV, and the names and contact details of three professional referees – emailed as a single PDF with your name and the position title as the document’s name. Please keep in mind that if you don’t address the selection criteria or follow the application process, we won’t be able to assess your application.
  3. Applications by email only should be sent to info@ilbijerri.com.au by 3pm on Tuesday, 28 February 2017. (AEDT)
  4. After the close of applications at 3pm on Tuesday, 28 February 2017 (AEDT), shortlisting will quickly take place, and to be fair to all applicants, no late applications will be accepted.
  5. While all applications will be acknowledged by email, only shortlisted applicants will be contacted personally, and we appreciate your patience in not contacting us during this time.
  6. Interviews will take place on the 6-8 March 2017 at ILBIJERRI. If you already know that you are unavailable at this time, you must mention this in your covering letter.

Further information

For more information, please contact:

Simeon Moran, Executive Producer
T: (03) 9329 9097
E: simeon@ilbijerri.com.au