Employment

POSITION VACANT:

GENERAL MANAGER

Salary: $60,000-65,000 range commensurate with qualifications and experience + superannuation
Term: Full time. 12-month contract with a three-month probation period, with option for ongoing
Primary location: Meat Market, 5 Blackwood St, North Melbourne
Applications close: Tuesday 28 February 2017 at 3PM (AEDT)

ABOUT THE ROLE

This is a newly created role within ILBIJERRI. The General Manager is a senior position within the company responsible for the internal and operational running of a busy international arts company. The General Manager will be responsible for managing and overseeing all day-to-day operations, administration and processes of the company and its staff.  The GM will relish the opportunity to further refine and develop the company’s procedures, workflow and project management systems.  ILBIJERRI’s new GM will be central to the smooth running of the office as the company continues to grow.


MAJOR DUTIES

Office administration

  • Proactively develop, implement and update clear policies and procedures around all activities, ensuring cultural safety and Indigenous protocol are at the heart of company operations
  • Maintain a 
policy and procedure manual for the organisation
  • Manage the Company Manager and causal admin staff to ensure the office runs smoothly
  • Manage and maintain office IT, phone system and server, including managing contractors and backup
  • Manage upkeep & maintenance of CRM and all databases and registers
  • Manage stationery and other office supplies
  • Contribute to a culture of safe working, collaboration and inspiration

 

HR/Personnel management

In collaboration with the CoCEO’s:

  • Manage all day-to-day human resource functions of all non-executive staff, including training, professional development, leave, TOIL and annual performance reviews.
  • Supervise HR operations including payroll, staff development, workplace legal requirements, ILBIJERRI policies and relevant union matters.
  • Oversee and Negotiate all artistic and production personnel contracts as required.

 

Financial/Business Management

  • In collaboration with the executive producer, artistic director, finance manager and relevant producers, build and manage company budget, program and project budgets as necessary and monitor program and project income and expenditure with relevant project producers
  • In collaboration with the Finance Manager:
    · Monitor and report against annual budget on a monthly basis for executive team and board
    · Monitor all financial aspects of the organisation’s legal and contracted obligations.
    · Provide budgets for grant applications and acquittals, as required and ensure all funding obligations are met
    · Oversee the daily financial operations of the company, including payroll, accounts receivable and payable, tax and other reporting responsibilities
    · Maintain organization’s 
financial monitoring system ensure all expenses and income are coded appropriately
    · Ensure 
sufficient financial checks and balances are in place, and reporting requirements scheduled
    · Liaise with banking institutions on management of accounts, signatories, interest rates, etc.

 

Overseeing Legal and Governance 


  • Ensure corporate and legal governance and compliance (insurance, ATO, ASIC, ROCO etc) in conjunction with the 
Executive Producer
  • Manage the organisation’s legal affairs to ensure that its responsibilities are properly discharged, and that it is appropriately protected.
  • Ensure that all Corporate Affairs documents are filed to schedule and that all legal responsibilities are upheld.
  • Prepare Annual Reports.
  • Develop, oversee and/or negotiate all contracts with external parties, seeking 
appropriate legal advice as required. This includes rental of Council properties, contracts with funders, sponsors and other partners, property and assets, hirers and service providers.
  • Develop and manage an occupational health & safety program for ILBIJERRI, taking responsibility for monitoring 
OH&S standards and risk assessments for all of ILBIJERRI’s activity in conjunction with company manager, producers and 
production manager, ensuring the organisation’s compliance with all OH&S obligations.

 

Program management

  • Research and implement appropriate Project Management platform/solution across the organisation and adapt and manage company and staff workflow and implement platform training and support
  • In consultation with executive producer, and project producers direct workflow and monitor project plans outlining the artistic and production processes for the development of all new and repertoire touring works
  • Oversee the day-to-day management and delivery of ILBIJERRI’s artistic and touring programs through management of the project delivery team – production and tour manager and company manager
  • Undertake company manager’s duties in his/her absence as required.
  • Other technical, production or tour program management duties as agreed with the executive producer and Artistic director
  • Supervise schedule 2 reporting requirements for funding bodies
  • Contribute to funding application and acquittals as necessary

 

Board Support

  • The GM is appointed as the company secretary, and prepares agendas, minutes and all supporting documentation and reports as required for board and subcommittee meetings.
  • Organise the Annual General Meeting and all associated paperwork.
  • Provide appropriate administrative support to the board and its subcommittees as required.

Key Selection Criteria

Although arts management experience is highly desirable, we welcome applications from candidates with broader business experience who have a demonstrated passion for the arts.

  1. Experience and understanding of working with Aboriginal and Torres Strait Islanders/First Nations cultures and communities, particularly in relation to arts, and a commitment to furthering ILBIJERRI’s Mission in line with our Organisational Values
  2. A tertiary qualification in Business or Arts Management, or equivalent industry experience.
  3. Organisational and management skills of a high order, including the ability to 
strategically plan, budget, manage, and evaluate activities and performance of the 
organisation.
  4. Highly developed financial management skills with experience in finance, accounting and bookkeeping
  5. Demonstrated high level written and oral communication skills and highly developed computer literacy 
including proficiency with Excel and MYOB.
  6. Demonstrated ability to manage, motivate and empower staff to succeed.
  7. Interest in and knowledge of the contemporary Arts sector, Indigenous performing arts and demonstrated interest in and sensitivity to artists, performers and the creative process.
  8. Working knowledge of the daily operations of a small arts company

Personal Attributes
In addition to the above criteria applicants for the General Manager role are expected to be self-disciplined, motivated, innovative and culturally aware.


Position Description

For an outline of roles and responsibilities, click here to download the full Position Description.


Application process

  1. If, after reading through this document and visiting our website, you have further questions about the role, please call Simeon Moran, Executive Producer on (03) 9329 9097 or email info@ilbijerri.com.au
  2. Your application must consist of a one-page covering letter about why you’d be perfect for the role, a statement of no more than two pages addressing the key selection criteria outlining relevant skills and experience, a brief up-to-date CV, and the names and contact details of three professional referees – emailed as a single PDF with your name and the position title as the document’s name. Please keep in mind that if you don’t address the selection criteria or follow the application process, we won’t be able to assess your application.
  3. Applications by email only should be sent to info@ilbijerri.com.au by 3pm on Tuesday, 28 February 2017. (AEDT)
  4. After the close of applications at 3pm on Tuesday, 28 February 2017 (AEDT), shortlisting will quickly take place, and to be fair to all applicants, no late applications will be accepted.
  5. While all applications will be acknowledged by email, only shortlisted applicants will be contacted personally, and we appreciate your patience in not contacting us during this time.
  6. Interviews will take place on the 6-8 March 2017 at ILBIJERRI. If you already know that you are unavailable at this time, you must mention this in your covering letter.

Further information

For more information, please contact:

Simeon Moran, Executive Producer
T: (03) 9329 9097
E: simeon@ilbijerri.com.au